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Mile High Denver Chapter of ARMA
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Title:  GARP (Generally Accepted Recordkeeping Principles): Creating and Implementing a New Standard for Recordkeeping

Description:  Records and recordkeeping are inextricably linked with any organized activity. As a key resource in the operation of any organization, records must be created, organized, secured, maintained, and used in a way that effectively supports the activity of that organization. These needs can be fulfilled only if recordkeeping is an objective activity, insulated from individual and organizational influence or bias, and measured against universally applicable principles. To achieve this transparency, ARMA International developed the Generally Accepted Recordkeeping Principles (GARP) in order for organizations to adhere to objective records and information management standards and principles. Without adherence to these standards and principles, organizations will have poorly run operations, legal compliance failures, and – potentially – a mask for improper or illegal activities. Similar to the generally accepted accounting principles (GAAP) for the accounting industry, GARP forms the basis upon which every effective records program will be built, the yardstick by which organizations will be measured, and the standard by which organizations will be held accountable. During the session attendees will learn about ARMA’s development efforts and vision for GARP. The presentation will also include an introductory overview of each of the GARP principles and how each will address the needs and expectations of government, business, and the general public.

Learning Objectives:

Upon completion of this session, participants will be able to:

1. Summarize and implement the GARP principles, and educate their organizations, regulators and fellow professionals on the necessity of GARP in the business world.
2. Assist ARMA International in the development and refinement of GARP to embed records management into everyday good business practices in every organization.
3. Position themselves for possible future roles in promoting GARP and assuring GARP compliance.

Title: Records Management Practices for Public and Private Offices

Program Description:  During this presentation, participants will learn the records and information management obligations of both public and private offices under standards recognized by ARMA International and the courts.  This course will thoroughly review, compare and contrast the maintenance and disclosure obligations of public offices under state and federal freedom of information laws with similar legal obligations of private offices under various state and federal laws.  Special attention will be given during the presentation to electronically stored information, including lessons learned by Mr. Susec over the past 11 years working as legal counsel for both public and private offices.

Mr. Susec will also review the basics around the proper identification, acquisition and preservation of electronically stored information (“ESI”) for litigation purposes.  He will also discuss frequently encountered problem scenarios involving records management and discovery management with possible resolutions for each.

Regardless whether they work for a public or private offices, participants can expect to discuss the practical benefits and consequences of good records management under the law. This course is geared primarily toward employees, managers and officers of private and public companies who manage information.

Title: Perfecting Collaboration Between IT, Legal, RIM and the Business

Program Description:  This session focuses on how you can achieve ideal collaboration between compliance, IT, legal and the business in the operations of your records management programs. You will learn the reasons collaboration is important and the roles of each in records management. We will review the roles and goals of each within each key component of a standard records management program.

Upon completion of this session, participants will be able to:

1. Explain the role of legal in good records management – from issuing retention holds to mapping the locations of electronic recordkeeping systems.
2. Explain the role of IT in good records management – from helping the records management associates in implementing an electronic document management application to incorporating records retention within future corporate applications.
3. Explain the role of records management in achieving a collaborative records management program – from fostering communications to communicating legal holds issued by legal.
4. Explain the role of the business in ideal records management – from compliance with the records management policy to identifying records management issues.
5. Summarize how each of the above units can better work together to fulfill their roles.